Instead of listing the items on a paper list the items can be just as easily listed on a spreadsheet which will add up the items as required without the requirement to double check the adding up is accurate. Such a list has a history in accounting term as a sales day book and a purchase day book. To achieve the required analysis of sales and purchases all that is required is to write into the top of each of the spreadsheet columns the titles of the analysis headings required. Then repeat the value of each transaction in the total column into the analysis columns. Use the spreadsheet technology to add up each column and you have an effective bookkeeping spreadsheet. Preparing such a bookkeeping spreadsheet might and often does suffice the needs of the smallest business enterprise and is a close step towards achieving a valuable tool for this purpose, bookkeeping software. Bookkeeping software can be as simple as a home produced spreadsheet but with additional facets that can have significant financial benefits to the business.
In terms of features, NeoOffice (donations accepted) is huge, truly a viable alternative to Microsoft office. It includes all the basic components: Writer, the Word processing component; Calc, for spreadsheets; Impress, the presentation module; draw, for the creation of graphics and diagrams; and Base, the database component. The spreadsheet component has some sophisticated features like Advanced DataPilot technology, Natural language formulas, an Intelligent Sum Button and a comprehensive range of advanced spreadsheet functions.